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Job Description

We are seeking a meticulous, collaborative, and motivated individual to join our expanding team as a Corporate Secretarial Associate. You will be responsible for supporting a portfolio of both local and international clients, ensuring adherence to Singapore's corporate governance and statutory requirements. The ideal candidate should demonstrate keen attention to detail, strong organizational skills, and a dedication to providing exemplary service while acquiring industry knowledge.

Key Responsibilities

• Corporate Secretarial: Support the team in handling the customer due diligence, incorporation of companies, corporate restructuring, corporate actions, striking-off procedures, and other ad-hoc corporate secretarial matters for listed and non-listed companies.
• Compliance Monitoring: Assist in monitoring and tracking client filing deadlines to ensure timely compliance under the Singapore Companies Act and statutory requirements.
• Meeting Compliance: Assist in scrutineering tasks for general meetings, voting, support at the meeting venue on the day of the meeting, preliminary verification of documents, and ensure meeting compliance.
• Statutory Filings: Assist in preparing statutory documents for ACRA and Stamp duty filing (e.g., annual returns, board resolutions, share transfers).
• Records Management: Help maintain and update corporate records, including statutory registers and minute books.
• Document Drafting: Learn to draft standard incorporation documents, directors' resolutions in writing, meeting minutes, and related documentation for internal and external clients.
• Compliance Coordination: Shadow team members and assist in liaising with clients, regulatory bodies, auditors, and the share registry.
• Regulatory Research: Assist the team in researching and keeping up to date with regulatory changes and compliance requirements in Singapore.
• Work Pass Administrative Support: Provide work pass and general administrative support to the corporate secretarial seniors, booking of function room, and scanning of documents.

Requirements

• Bachelor's degree in Business Management, Economics, Accountancy, or a related field would be advantageous.
• Strong command of written and spoken English and Chinese.
• Proficient with Microsoft Office (Word, Excel, PowerPoint).
• Highly meticulous with a keen eye for detail.
• Strong organizational skills and the ability to manage multiple tasks.
• Able to manage deadlines and work in a fast-paced environment.
• Good interpersonal and communication skills.
• Discreet and able to handle confidential information.
• Proactive, motivated to learn, and passionate about professional service delivery.